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Tech, Strategy, and other interesting things by Roberto Zoiaby Roberto Zoia

focus

Make Time. How to Focus on What Matters Every Day by Jake Knapp and John Zeratsky

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Part of the attractive of this book are its authors. Jake Knapp spent 10 years at Google and Google Ventures, co-founded Google Meet, and among other products worked on the Gmail team. John Zeratsky worked at Google, and led the design for AdWords Editor, and was part of the team that created the YouTube Channels platform. He also was a partner at Google Ventures. I was really curious to learn how they approached their daily work and what productivity hacks they used.

Make Time is a book about finding focus in daily life. The authors propose a methodology based on defining a highlight for every day, a single activity that you write down and protect in your calendar. It doesn’t mean that it’s the only thing you’ll do, but it ensures that you spend the time on the things that matter to you and don’t spend the day reacting to other people’s priorities.

To beat distraction the authors propose several tactics to achieve laser focus. To manage your energy, you need to take care of exercise, food, sleep, etc. Reflection at the end of the day helps us refine our strategy by asking what worked and what not.

The idea of the book is not to implement all the proposed tactics. “Some tactics will work for you, but some won’t. Pick and test. Look for tactics that seem doable but a little challenging. Look for tactics that sound like fun. Start with one tactic for each step, and build from there.” What works for weeks may not work when circumstances change. After understanding the base of the methodology, you can skim through the book and try what suits you best.

If you are looking for a complete methodology like David Allen’s Getting Things Done, this is not the book. However, if like myself you find GTD too heavy and prefer a more lightweight and flexible approach, you’ll enjoy reading this book.

Neal Stephenson on Deep Work

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Neal Stephenson writes speculative fiction. In his books, he explores subjects such as mathematics, cryptography, linguistics, philosophy, currency, and the history of science.

Writing novels is hard, and requires vast, unbroken slabs of time. Four quiet hours is a resource that I can put to good use. Two slabs of time, each two hours long, might add up to the same four hours, but are not nearly as productive as an unbroken four. If I know that I am going to be interrupted, I can’t concentrate, and if I suspect that I might be interrupted, I can’t do anything at all. Likewise, several consecutive days with four-hour time-slabs in them give me a stretch of time in which I can write a decent book chapter, but the same number of hours spread out across a few weeks, with interruptions in between them, are nearly useless.

— Neal Stephenson, Why I am a bad correspondent

Did I do my best to…

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There is so much written about the importance of focus to achieve your goals, that it can be distracting.

It’s easy to deceive ourselves by thinking that working hard all day long means working in the right things. A simple tactic is to use some kind of metric to check, every day, if we are advancing towards our goal, spending our time and energy in the right things.

In his book Triggers. Creating Behavior That Lasts, world-class coach Marshall Goldsmith shares a straightforward technique he’s been using for years. He calls it the “daily questions”. Every day, at the end of the day, he asks himself a series of questions. This questions have been crafted to reflect his priorities, the change he wants to achieve.

The first versions of these daily questions asked directly if he had achieved a particular result or taken specific action. Later, with some experience and better understanding of human nature, he changed the formulation to ask if he had done his best possible effort towards that particular result or action. For example, Did I do my best to have a healthy diet? Goldsmith considers this simple mean so important, that he has a person hired to call him every day and ask him the daily questions.

It doesn’t have to be the daily questions, but focus goes in hand with some kind of review at the end of the day.

(Photo by Romain Vignes on Unsplash.)

Deep Work: Rules for Focused Success in a Distracted World, by Cal Newport

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Cal Newport is an Associate Professor of Computer Science at Georgetown University, who specializes in the theory of distributed algorithms. According to Newport, the unprecedent growth and impact of technology are creating a massive restructuring of our economy. Deep Work is a book about thriving in this new economy, where jobs that can be automated will be replaced by software or outsourced. “In this new economy three groups will have a particular advantage: those who can work well and creatively with intelligent machines, those who are the best at what they do, and those with access to capital.”

How does one join one of these groups? Leaving those with access to capital aside, Newport argues that there are two core abilities that are crucial for thriving in the New Economy: the ability to quickly master hard things; and, the ability to produce at an elite level, in terms of both quality and speed. These two abilities, explains Newport, depend on your abillity to perform deep work. “If you haven’t mastered this foundational skill, you’ll struggle to learn hard things or produce at an elite level.”

The ability to perform deep work is becoming increasingly rare at exactly the same time it is becoming increasingly valuable in our economy. As a consequence, the few who cultivate this skill, and then make it the core of their working life, will thrive.

Newport defines Deep Work as professional activities performed in a state of distraction-free concentration that push your cognitive capabilities to their limit. These efforts create new value, improve your skill, and are hard to replicate. In contrast, Shallow Work consists of noncognitevely demanding, logistical-style tasks, often performed while distracted. These efforts tend to not create much new value in the world and are easy to replicate.

The book is divided in two parts. The first part explains what deep work is about, why it’s important, and how it will set people appart in the New Economy. The second part of the book contains several strategies for trainning your brain and transforming your working habits. The goal is “to place deep work at the core of your professional life.” The underlying strategies are valuable, but you’ll probably have to adapt the rules the author proposes to suit your needs.

The Traits of the Most Successful Founders according to YCombinator’s Jessica Livingston

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Sam Altman interviews Jessica Livingston, co-founder of YCombinator and author of Founder’s at Work. Stories of Startup’s early days.

The interview is great, and you should watch or read it in full if you are involved in startups, building your own product or service. Traits of the most successful founders are determination, understanding your users and building a product with a great user experience, being flexible minded, and being great leaders.

How about looking for these traits in your future hires?

Jessica: The most successful founders I have noticed are totally focused on two things, building their product and making something people want, which of course, is our motto, and talking to their users. And they do not let themselves get distracted by anything else. And that seems so obvious, but what’s not obvious is how easily distracted founders can be by lots of other things going on, and the most successful startups are like hyper-focused on their product.

(…)
Sam: Are there other traits in the founders that go on to really change the future, besides determination that separates the very best founders from the mediocre founders? Have you noticed any other traits that kind of founders should aspire to that really wanna have a big impact?

Jessica: Yes. If I had to say the most important traits of the most successful founders, I’ve already mentioned determination. That is by far the most important.

Sam: More than intelligence?

Jessica: More than intelligence, more than previous success, you know, in school. I mean, remember when we started Y Combinator, our hypothesis was, “We’ll just fund all the best hackers from MIT and Harvard, and they’ll turn out to be great sort of founders.” That is not true. That is absolutely not true. A lot of them are good. (…) Determination is the most important thing. Again, sort of understanding your users and building a product with a great user experience is second most important. Not being distracted, not getting lured down these paths that aren’t gonna be important for building your product. Being flexible minded I’ve always felt this very important, because you have this idea and you test it out, and it doesn’t always work the first time. And so you have to be able to say, “Okay, I thought I was gonna do this, but let’s try this. Even though I have like a lot of energy invested in this, let’s try this direction.” You really have to be open-minded. And then, ultimately, you have to be a good leader. You have to be convincing and a good leader because you are gonna be convincing employees to join you, you are gonna be convincing investors to invest in you. When you do get to the point where you are doing deals with bigger companies, you have to convince them. Like, your whole world is convincing people. And so you have to be able to communicate your idea and convince people why they should care about you more than any of the other hundreds of startups out there.

(emphasis is mine)

Watch the whole interview (also available on YouTube{: target=”blank”}) or read the transcript here.